Top 10 Construction Project Management Software (2024)

Project management apps come in all shapes and sizes, designed for both large general contractors and smaller subcontractors. But what’s the right fit for your team? I have researched, evaluated, and shortlisted the top 10 construction project management software based on my comprehensive research.

List of 10 construction project management software in 2024

1. ProofHub – (Best for construction project management)

2. Fieldwire – (Best for team coordination)

3. Procore – (Best for risk management)

4. Contractor Foreman – (Best for document management)

5. Wrike – (Best for workflow management)

6. Buildertrend – (Best for customer management)

7. Zoho Projects – (Best for team management)

8. Smartsheet – (Best for spreadsheet users)

9. CoConstruct – (Best for end-to-end work management)

10. Oracle Primavera – (Best for portfolio management)

Delays and cost overruns in construction projects require no introduction. We all know it has become the norm in the industry.

98% of megaprojects suffer cost overruns, 72% of projects are delayed, and 80% of all construction businesses expect delays on their projects.

I am sure you have also experienced the heat of construction project delays and overruns at least once in your lifetime.

This trend has been accepted for a very long time. But in modern times, construction companies are facing increasing pressure to improve productivity and profitability in projects.

The construction industry is in dire need of sophisticated project management.

Maximizing productivity is a persistent challenge I face as a marketing manager with over a decade of experience. The fast-paced nature of marketing entails juggling numerous tasks, deadlines, and projects. Striking a balance between quality work and tight timelines can be demanding, especially when managing a diverse team with varied work styles and priorities.

In this post, I have touched on the basics of construction project management software and listed the top 10 construction project management software.

I have covered the FAQs and some crucial tips too.

By the end of this post, you will be able to choose the right construction project management software for your organization.

What is construction project management software?

Construction project management software helps you schedule tasks, track project progress, manage budgets, track time, create reports, plan resources, manage inventory, organize documents, and facilitate team communication. 

It is your one-stop solution to manage your entire project lifecycle from collaborating on structure design to sending invoices to the clients.

With the help of competent construction project management software, you can manage work efficiently, connect various workflows, align your teams, create records of everything, improve team communication, and deliver projects on time and within budget.

Many companies have already started using construction project management software to improve their productivity and deliverables. You can make full use of it too to transform your construction project management for your organization.

Why use construction project management software?

A construction project manager faces a range of problems related to project management:

➡️ Lack of transparency

➡️ Poor job site coordination

➡️ Inefficient resource planning

➡️ Inappropriate risk management

➡️ Bad cost forecasting

➡️ Lack of document organization

➡️ Irregular daily reporting

➡️ Poor inventory control and document management

➡️ Lack of stakeholder engagement

The main purpose of using construction project management (PM) software is to help solve these problems for project managers and deliver the projects on time and within budget with ease.

In over a decade of my experience in the project management industry, I realized that the basics of project management are the same in every industry. You just have to modify and implement it as per the nuances of your industry.

Now, let’s have a look at the list of top 10 construction project management tools.

Top 10 construction project management tools in 2024

Based on my comprehensive research of the top construction project management software in the market, real user reviews, and critics’ insights, I have curated the list of the top 10 construction project management tools.

1. ProofHub – Best for construction project management

ProofHub is an all-in-one feature-rich project management and team collaboration software for construction companies of all sizes to manage projects and improve team collaboration.

ProofHub provides you with a centralized platform to schedule, collaborate, track, manage, and document all of the work.

You can improve your offsite and onsite teams’ coordination with ProofHub’s centralized collaboration platform. It helps you bring everyone on the same page, make information sharing easy, and efficiently work together.

User review

I cannot think of any other tool that offers such a strong suite of project management and team collaboration features. – Jessica R.

ProofHub is an amazing all-in-one solution for construction managers to take complete control of construction project management.

Here is how ProofHub can help you:

👌 Key features:

👉 Schedule your projects like a pro: No more structural gaps and undefined project goals. With ProofHub centralized task management, you can bring your projects in order. You can break your project into small tasks, allocate resources, set goals and milestones, set task dependencies, define budgets, attach the project requirements, and create a complete customized workflow.

It helps you create a comprehensive project plan and a central true source of information for everyone to align them to the project objectives.    

👉 Take charge of your projects: No more construction project failures due to lack of transparency. With ProofHub’s centralized task dashboard, you can view all the tasks in one place and track the progress of each task in real-time. You get automated notifications when a task is updated or completed.

You can stay on top of your work by clearly seeing who is working on what in multiple project views including Kanban, Table, Calendar, and Gantt, and reallocate the resources based on the project’s needs. It helps you take complete control of your projects.

👉 Create a centralized library for project documentation: No more hassle of physically storing documents at the on-site office and printing designs on sheets to create multiple copies for references.

With ProofHub, you can bring all your project documents to a centralized place whether it is blueprints, project requirements, inventory details, RFIs (Requests for Information), change orders, or anything. This makes your life easy and hassle-free for everyone to access and share documents.

👉 Manage project risks with real-time reporting: No more guesswork. You can get real-time insights into project progress with detailed project reporting. With ProofHub, supervisors can send daily project reports along with attachments. It gives you a real-time understanding of how work is going and helps you evaluate project and team performance for efficient risk management.

You can also track the time spent by each team member on tasks using ProofHub’s powerful time tracking. You can set time estimates, create time reports, and compare the actual time spent with the estimated time. It helps you take charge of productivity.

👉 Improve coordination between teams: No more project delays and quality issues due to poor interdepartmental communication. With ProofHub’s built-in chat, your team members can connect one-on-one and with a group instantly. Both on-site and off-site teams communicate with each other in real-time and share information for better coordination.

Apart from that if you need the attention of a team member on a specific task, you can use ProofHub @mentions task comments to tag team members on tasks.

You also have project discussions and shareable notes to document project requirements and share important updates with every member of your team.

👉 Manage scope creep with stakeholder engagement: No more surprise changes due to scope creep. With ProofHub, you can involve the clients throughout the entire project lifecycle. Stakeholders can view the project’s progress, engage in discussions, and become a part of the project.

This documents everything and brings everyone on the same page and if there is a change in the scope of work, cost, and schedule, clients can file for the change order.

You can control the information a client can view and access with custom roles and permissions.

👉 Accurate predicting and estimating of project costs: No more financial losses, budget overruns, and cash flow problems due to poor financial management. With ProofHub, you can create, add and track budgets for projects.

Like all top construction project management software in the industry, ProofHub integrates with Quickbooks to help you accurately forecast project costs, create estimated budgets, track project costs, maintain a healthy cash flow, and manage payroll & project finances. 

Apart from this ProofHub has loads of project management features such as project templates, custom workflows, in-built request forms, daily agenda, online proofing, IP restrictions, and custom roles to help you with construction project management.

🟢 Pros

• The biggest pro of ProofHub is its intuitive and user-friendly interface. It is easy to use. 
• ProofHub is a feature-rich tool that replaces multiple tools. You do not have to invest in multiple apps.
• Minimum learning curve. Everyone on your team can easily learn to use ProofHub. 
• Unlimited users. You do not have to pay per user fee.
• Suitable for small to medium-sized businesses to large enterprises

🔴 Cons

• Overwhelming notifications
• Not ideal for individuals, solopreneurs, and freelancers

💸 Pricing

ProofHub offers two plans: Essential and Ultimate control.

The essential plan costs you $45 per month, unlimited users, and up to 40 projects. Ultimate Control plan costs $89 per month (billed annually); unlimited users, unlimited projects.

The best thing about ProofHub is its flat pricing structure and unlimited users. Like other construction project management tools, you do not have to pay a fee for every user.

2. Fieldwire – Best for team coordination

Fieldwire is a work management software for construction companies that brings team coordination, project management, and risk management together.

It allows you to create tasks, plan projects, track progress, and create project reports. Your team can communicate using real-time messaging and share documents on a centralized platform.

You get in-built forms for daily reports, timesheets, inspection requests, and RFIs.

It is a decent tool for medium to large organizations looking to improve their team coordination but costly for small businesses and startups.

Fieldwire is valuable for coordinating among subcontractors. – G2 Reviewer  

👌 Key features

• Centralized task management and scheduling, punch lists, and inspections     
• Real-time messaging to connect with teams   
• Project reporting to create progress reports
• Document management to organize documents

🟢 Pros

• Support both mobile and web devices  
• Scalable solution 
• Easy to use       

🔴 Cons

• Relies on third-party integrations
• Lack of customization and filter capabilities
• Expensive paid plan

💸 Pricing

Fieldwire Pro plan starts from $39 per user per month.

3. Procore – Best for risk management

Procore is a construction management software that connects owners, main contractors, and subcontractors for efficient work management. You can manage your projects, finances, and clients in one place.

You can plan your tasks, track project progress, and create project reports to take control of your project management. It also helps you handle project risks and quality control with advanced quality and safety management.

Procore also helps you with the pre-construction stage and financial management. However, due to a wide range of features, beginner users often get overwhelmed by the complexity of the tool.

Not simple. It’s hard as the reader to determine what the notification is even for at a quick glance. – G2 Reviewer

👌 Key features

• Track all of your projects from one place
• Manage risks with quality and safety management
• Manage designs, budget, estimates, and more
• Financial management to manage project finances

🟢 Pros

• Excellent customer support 
• Range of integrations
• Resources and community for learning    

🔴 Cons

• Communication features are not easy to use  
• Lack of customization 
• Lack of transparency in pricing
• Pre-construction stage features are horrible

💸 Pricing

You need to request quotes to get an idea of the pricing of the tool for your organization.  

4. Contractor Foreman – Best for document management

Contractor Foreman is a leading construction management platform that helps you with project management, people management, financial management, and document management. 

You can track project progress in real-time, ensure timely deliveries, 

collaborate effectively by sharing files and photos, manage client billing, and forecast project costs. 

I find the advanced document management of the tool using forms and checklists, RFI’s, vehicle & equipment logs, and more quite impressive.  

👌 Key features

• Comprehensive project management with daily logs, punch lists, work orders, and more
• Team chat to improve coordination between teams
• Budget estimates, client billing, expense tracking, and more    
• Seamless integration with other apps 

🟢 Pros

• Available across devices tablet, phone, or computer 
• Free online training 
• Affordable tool for small businesses  

🔴 Cons

• Comes with a learning curve 
• Customization issues
• Poor customer support 

💸 Pricing

The contractor Foreman standard plan costs $49/month.

Read More-: 11 Best Document Management Software for Knowledge Flow

5. Wrike – Best for workflow management

Wrike is a popular work management software that helps you manage construction projects, prioritize work, and facilitate team collaboration & communication from a single platform.

You can align your teams and boost team productivity with streamlined work processes.

Wrike offers you advanced resource management software for efficient resource allocation. Your teams can collaborate on files and documents and share actionable feedback in real-time.

As per my observation, Wrike is a good tool but non-tech-savvy users in the construction industry may not find it easy to use.

After over two years of using Wrike every day, I am still very confused by its interface. – Peter K., Engineering Team Lead

👌 Key features

• Multiple project views for overseeing projects 
• Pre-built templates to streamline workflows
• Track time spent by an employee on a task
• Create project reports to evaluate project progress
• In-built form builder to request change orders, RFIs, and more

🟢 Pros

• Integration with other software 
• User-friendly interface

🔴 Cons

• Learning curve  
• Lack of flexibility in project views  
• Charge per user fee 

💸 Pricing

Wrike’s team plan costs $9.80 per user/ month. 

Manage your multiple construction projects and teams with ease using ProofHub. Sign up for a 14-Day FREE trial with all premium features. No credit card required!

6. Buildertrend – Best for customer management

Buildertrend is another popular construction project management software that helps you manage projects, clients, finances, and sales in one place.

The software provides you with a wide range of features to keep your work processes together. You can manage all your projects from a single place for simplified project management.

You can also use this tool for sales management, financial management, and client management.

But, I find it ideal only for the construction management of large organizations. 

👌 Key features

• Create, delegate, and manage tasks from a single place 
• Change orders, daily logs, to-dos, and more    
• Budgets, estimates, financing, invoices, and more    
• Chat and messages for team communication 
• Custom portal for client management   

🟢 Pros

• User-friendly interface
• Integrates with most daily-use software 

🔴 Cons

• Overwhelming features 
• Not mobile friendly 
• Poor CRM tool    
• Costly 

💸 Pricing

Buildertrend plan starts at $399/month. But for the first month, you can try the plan at a discounted rate of $99/month.

7. Zoho Projects – Best for team management

Zoho Projects is a cloud-based project management software that helps you plan, track, and collaborate on construction projects from a single place.

You can create project blueprints for effective project planning and achieve optimal project outcomes & ensure success in construction projects. It helps you with task automation to boost your productivity.

It integrates with a wide range of daily-use software.

👌 Key features

• Goal setting and multiple projects views for task management 
• Time tracking and time reports to analyze the time spend on tasks 
• Custom charts and reports 
• Feed, chat, and forums for team communication  
• Issue tracking and SLA

🟢 Pros

• Easy to set up and use
• Fair pricing structure 
• Multiple integrations 

🔴 Cons

Lack of pre-built templates 

Poor online customer support 

💸 Pricing

Zoho Projects is free for up to 3 users and 2 projects. Paid plans offer unlimited projects.   

8. Smartsheet – Best for spreadsheet users

Smartsheet is a spreadsheet-based construction project management software that helps you manage projects, automate workflows, and rapidly build solutions at scale.

Construction managers who rely heavily on spreadsheets can use Smartsheet for project scheduling, resource management, document management, time tracking, dynamic reporting, team collaboration, and financial planning.

You can connect with everyone on your team using advanced collaboration features such as review comments.

👌 Key features

• Track project progress with multiple views 
• Resource management for project planning 
• Secure document management  
• Team collaboration to connect with everyone 

🟢 Pros

• Provides endless customization to create desired workflows
• Offers enterprise-level security

🔴 Cons

• Complex user interface  
• Pages don’t update in real-time
• Limited features for complex agile project management  

💸 Pricing

Smartsheet plans start from $ 7 Per user/month when billed yearly.

9. CoConstruct – Best for end-to-end work management

CoConstruct is a popular construction management software used by home builders and remodelers to manage their work, clients, and finances in one place.

You can create tasks, track project progress, seamlessly communicate with teams, share documents, and create project reports. You can request change orders, RFIs, and more.

The software integrates with QuickBooks to help you with project cost forecasts, client billing, expense tracking, and advanced financial management.

You can also use it for bidding and client proposals. It is complete software for end-to-end work management.

👌 Key features

• Project scheduling, tracking, and planning for simplified project management
• One central location for messaging for seamless team communication 
• Centralized document sharing 
• Budget forecasting, invoicing, and expense tracking        
• Project reporting to evaluate project performance   

🟢 Pros

• End-to-end work management software
• Help you manage and track leads 

🔴 Cons

• Poor pricing structure. Advanced features are expensive  
• Complex document management 

💸 Pricing

CoConstruct ESSENTIAL plans cost $99/month for 1st month and after 1 month it costs $399/month.

10. Oracle Primavera – Best for portfolio management

Oracle Primavera is an enterprise-grade construction project management solution that helps organizations manage projects, bring office and field teams together, and deliver projects on time.

You can use it for project planning and scheduling, resource management, portfolio management, and risk management. It helps you make data-driven decisions to deliver a high level of efficiency and complete projects on time.

👌 Key features

• Portfolio management and capital planning 
• Planning and scheduling  
• Resource management   
• Risk management with real-time insights 

🟢 Pros

• Ease to use and navigate
• Replace multiple apps 
• Resources to help you with construction management 

🔴 Cons

• Customer service can be improved 
• Designed for enterprises 

💸 Pricing

Oracle Primavera offers a wide range of construction management products. You can contact the support team for pricing.

What does construction project management software do?

One of the first uses of project management methodologies was in the construction industry — in the Hoover Dam Project. So, the history of the construction industry and project management is quite old.

Have a look at the five important benefits of using construction project management software:

👉 Deliver projects on time and within budget: You can take complete control of construction project management with the help of the management software. It helps you to plan, schedule, delegate, track, and analyze projects from a centralized place. This increased visibility, transparency, and control help you complete projects on time and within budget.

👉 Improve team efficiency: The software streamlines workflows for your teams. It helps them get a clear understanding of project goals & what steps to follow and align them to standard processes. Your teams work more efficiently and productively, make fewer mistakes and have less confusion.

👉 Take control of finances: You can take control of your project finances, eliminates the risk of budget overruns, and oversee the project finances in real-time with the help of software. You can forecast project costs, set budget estimates, and track costs in real time.

👉 Improve team collaboration: The management software provides you with a centralized platform for your teams to work together. Your in-office and on-site teams can communicate with each other and share documents from blueprints, contracts, project requirements, inventory details, and RFIs to change orders. This encourages teamwork and avoids conflicts.

👉 Make it easy to scale your business: Construction PM software organizes each aspect of project management. You can easily manage multiple projects and multiple teams at once. This helps you cater to more customers and scale your business.

How I picked the top construction project management software?

Good construction project management software is the one that serves the intended purpose with ease in budget. I take various factors into account to shortlist the top 10 construction project management software. Here are some of the key factors:

➡️ Features: I took into account the following construction project management features: task management, project planning, budget forecasting, time tracking, project reporting, team communication, document management, and integrations.

➡️ Ease of use and learning curve: Here I evaluated the software based on its ease of use. I firmly believe software should be easy-to-use and easy to learn so that everyone in your team can use it without extensive onboarding training.

➡️ Pricing: Here I looked for software that offers high value for money. I chose the software that had transparent pricing and offered a free trial for users to make an informed decision.

➡️ Real user reviews: I took into account the real users’ reviews from top websites like G2, GetApp, and Capterra. I choose the software that has a rating of a minimum of 4 stars out of 5. 

➡️ Critics insights: Here I visited the various community websites, read expert blogs, and watched expert analysis videos based on criteria like ease of use, stand-out features, and popularity shortlisted the software that performs all the functions of construction project management.      

What you should look for in construction project management software?

Choosing the construction project management software for your organization is a big responsibility because it directly impacts work management, team productivity, and finances at your organization. It is important you choose a tool that offers you all the features you need for efficient construction project management, should be easy to use, and provides value for money.

Features to consider when choosing construction project management software

All construction project management software offers you the basic features, but some features become more crucial than others depending on the size of your business. I have listed the features you need to focus on based on the size of your business apart from the basic features.

For small businesses

✔️ Task management: The software should facilitate you to create, delegate and track tasks from a centralized place so that you are in complete control. You should be able to add task details, set due dates, attach files, create sub-tasks, set priorities, add labels, assign multiple team members, schedule tasks, track task progress, and add any information related to completing a task.

✔️ Document management: You should be able to attach, organize, and store documents in a centralized place. It makes it easy for everyone to find, share, and access documents and collaboration possible.

✔️ Communication tools: Look for software that provides you with multiple tools for team communication such as chat, task comments, and project discussions. It helps you bring everyone on the same page.

For medium-sized businesses

✔️ Resource management: Resource management features you should look for is the ability to view tasks in multiple views such as Kanban, Table, Calendar, and Gantt. You should be able to view tasks assigned to each team member. It gives you a clear idea of the work of each team member and helps you plan and manage resources according to availability.

✔️ Budgeting: The software should help you forecast project costs, set budget estimates, track costs, create invoices, track expenses, and manage accounting, payroll, and project finances.

For large businesses

✔️ Scalability: Last but not least software should be scalable so that it can meet the increasing needs of your business. Look for software that can help you add unlimited users and manage unlimited projects.

✔️ Reporting: The software should facilitate your team to send daily reports and allow you to create project reports & team reports so that you can get real insights into project progress and evaluate performance.

What questions should you ask when evaluating construction PM software?

After your primary search, there are still some important questions you need to ask when evaluating construction PM software for your organization. Here is what you need to ask:

👉 What customer support services do you offer?

You need customer support from time to time while using the project management software. Issues can occur anytime. So, look for a service provider that provides 24/7 customer support services.

👉 Do you provide any onboarding training?

Onboard training is important to understand the software and make full use of it. Ask about the onboarding support you get when you purchase the software.

👉 What are the security measures in place to protect sensitive project data?

The software hosts critical data of your company. Ask about the security measures. Look for a software provider that adheres to the industry data security standards.    

👉 How often do you update your product?

New project management technologies keep improving the user experience. Ask your provider how frequently they update the product to improve user experience based on feedback and market trends.

👉 Can I get a free trial of the software?

Yes. It is hard to decide without actually trying the product. Ask about the free trial. A free trial should be without any commitment. No credit card. No fees.

Transform your construction project management with ProofHub

Construction project management need not be tough. With the right tool in place, you can easily manage your project, work together with teams, and deliver projects on time and within budget.

ProofHub is a competent construction project management software that makes it super easy for you to manage construction projects and make your business profitable.

FAQs about Construction project management